Seeker - Vacancy - Detail Overview (2024)

About

Overview

Hiring Path:

• Open to the public

Who May Apply/Clarification From the Agency:

For USEFM - FP is 08. Actual FP salary determined by Washington D.C.

Open-to: All Interested Applicants / All Sources

Security Clearance Required:

Public Trust - Background Investigation

Appointment Type

Permanent

Appointment Type Details:

Indefinite subject to successful completion of probationary period

Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The U.S. Embassy in Kinshasa is seeking eligible and qualified applicants for the position of Property Administrative Clerkin the General ServicesSection.

The work schedule for this position is:

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Full-Time (40 number of hours per week)

Start date: Candidate must be able to begin working within a reasonable period of time (4 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:

No

Relocation Expenses Reimbursed:

No

Duties

Under the direction of the Supply Supervisor, the Supply Administrative Clerk furnishes a wide range of administrative duties. These activities may include, but not limited to, financial, procurement and supplies, computer network, shipping and travel, personnel, inventory, and other duties as assigned.

Major Duties and responsibilities:

SUPPORT DAILY WORK SCHEDULE AND PLANNING ACTIVITIES

- Receive and respond to telephone and e-mail inquiries as well as incoming property request through myServices.
- Coordinate Property administrative functions related to make-ready, financial, procurement and human resources. For example,
assists the Supply Supervisor addressing Property's administrative staff issues, space, logistics, and day-to-day operations.
- Request supplies for the whole warehouse and manage their inventory.
- Coordinate all ICASS subscribers' office copiers maintenance and repairs on a regular basis.
- Manage the auction website by uploading photos and inputting descriptions of lots.

PERFORMS ADMINISTRATIVE DUTIES

- Distribute and control correspondence (incoming and outgoing letters, technical submittals, bulletins, samples, shop drawings,
incoming property related requests, etc.) in accordance with contract specifications and ICASS standards.
- Draft memos and other correspondence to both internal and external sources.
- Maintain all files, records, and reports in easily accessible locations such as electronically on the shared drive, or hard copies in
approved filing cabinets.
- Perform financial and accounting procedures for purchasing, payroll, contract payments, petty cash and Property staff time and
attendance.
- Generate various administrative reports such as workload count, purchase requisitions tracking, etc.

OTHER DUTIES

- Provide necessary administrative support to organizing the online auctions as well as annual inventory.
- Work with the Supply Supervisor in maintaining the SOP and policies updated and accessible to all the staff
- Initiates requisitions for expendables as well as non-expendables as assigned by the Supply Supervisor.

Qualifications and Evaluations

Requirements:

EXPERIENCE:

At least two (2) years of clerical, administrative, customer service, logistics and supply chain experience is required.

JOB KNOWLEDGE:

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Basic knowledge of administration procedures, logistics and supply chain functions, and project management. Basic knowledge of the local vendors and the local culture.

Education Requirements:

Completion of High school is required.

Evaluations:

This may be tested:

LANGUAGE:

* English: (Good working knowledge); speaking, reading & writing;

* French:(Good working knowledge); speaking, reading & writing;

SKILLS AND ABILITIES

Good computer skills such as Word, Excel, Power Point. Reporting and presentation skills. Filing, documenting and archiving skills.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:

Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Kinshasa may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **

* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”),Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply

How to Apply:

All candidates must be able to obtain and hold a medical and security clearances/certifications.

To apply for this position click the “Submit Application” button. For more information on how to apply visit the Mission internet site.

Required Documents:

To qualify based on education, you MUST submit the requested High School degree as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

All Applicants:
• Residency and/or Work Permit (If applicable)
• High School Diploma
• Proof of Citizenship

• Passport copy

Eligible Family Member Applicants:
• Copy of Sponsor's Orders/Assignment Notification (or equivalent)
• Passport copy

• High School Diploma
• DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Kinshasa .